Lotus to Powerpoint

To convert a Lotus presentation to a PowerPoint presentation :

1. From the File menu, select Open

2. In the Files of type box, click the appropriate Lotus format

3. In the Name box, select the name of the presentation

PowerPoint handles the conversion automatically and opens the presentation. To complete the conversion, save the presentation in PowerPoint format.

After you convert a Lotus presentation to PowerPoint 97, the converted presentation exists only in your computer's memory; the original presentation remains unchanged. To complete the conversion, you need to save the converted presentation in PowerPoint format.

1. From the File menu, select Save As.

2. Give the converted presentation a new name.

This preserves the original Lotus presentation as a backup.

To convert multiple Lotus presentations, open several presentations at the same time in the Open dialog box (File menu). PowerPoint converts each presentation you select. When you finish editing the presentations, save each presentation as described in the previous section.

PowerPoint includes converters for the following versions of Lotus Freelance:

• Lotus 4.0 for DOS

• Graphics 1.0 – 2.1 for Windows

PowerPoint 97 does not include converters for later versions of Lotus.

If you want to convert these presentations to PowerPoint 97 format, you must first save the presentations in Lotus 4.0 for DOS or Graphics 1.0 – 2.1 for Windows.

You can open files created in Lotus directly in PowerPoint 97. Most data and formatting created in Lotus are fully supported by PowerPoint 97.

If your workgroup is using Lotus and PowerPoint 97, users cannot exchange presentations directly between these versions. Instead, PowerPoint 97 users must save presentations as text or graphics files that can be opened by Lotus users.

When you convert Lotus presentations that contain charts or tables, not all of the formatting is preserved in the converted PowerPoint presentation. The following table shows how chart and table features are converted in PowerPoint.

The file types that appear in the Save as type box in the Save As dialog box indicate the file formats for which graphics filters are installed, or which PowerPoint can read directly.

If the graphics filters you need are not installed and you are using PowerPoint 97 :

1. Rerun Setup

2. Click Add/Remove

3. Then select the graphics filters you need.

In Windows, you can open more than one file at a time if all the files are within a single folder. To select a contiguous group of presentations, click the name of the first presentation you want to open, and then hold down SHIFT and click the name of the last presentation you want to open. Or hold down CTRL and click the names of the individual presentations you want to open.

1. On the File menu, click Open.

2. In the Files of type box, click All Outlines.

3. In the File name box, select the file you want to convert.

PowerPoint converts the presentation and opens it.

The file formats PowerPoint supports are listed in the Files of type box in the Open dialog box (File menu). If your presentation type is not listed, make sure the converter that supports your file format is installed. If none of the PowerPoint converters support your file format, try saving your presentation in a format that PowerPoint can read, such as WMF or RTF

To convert multiple presentations, open several presentations at the same time in the Open dialog box (File menu). PowerPoint converts each presentation you select. When you finish editing the presentations, save each presentation.

If you are sharing presentations with an application for which there is no PowerPoint converter, and you want to preserve the graphic design of your presentation, you can save your presentation in a graphics format. Saving presentations in a graphics format saves each slide in the presentation as a separate graphic image. The text is converted to graphics and cannot be edited as text. However, you can move graphical text elements on the slide, or replace them with editable text.

Note If the text in your presentation is more important, you can convert the text of the presentation and then re­create the graphics.

PowerPoint can save presentations in any of its native graphics formats or in a graphics format for which a graphics filter is installed.

1. On the File menu, click Save As.

2. In the Save as type box click the graphics format you want

3. In the File name box, type a name for the file, and then click Save.

4. At the PowerPoint prompt, specify whether you want to export every slide in the presentation or only the current slide.

If you export every slide, PowerPoint saves each slide as a graphics file in a folder with the file name you type. Each slide is named Slidex, where x is the slide number, such as 001, 002, and so on. If you export only the active slide, it is saved in the active folder with the file name you type.